Calendar of Events
Opening date – May 1, 2018
Closing date – August 31, 2018
Judging date – September 09, 2018
Report cards e-mailed – September 23, 2018
Awards mailed – October 19, 2018
Catalog available online – November 25, 2018
The Photo Contest is hosted by the Metro Vancouver International Photography Festival Society 1115-4540 No. 3 Road Richmond B.C. Canada V6X 4E4 (“Host” or “VIPF”) in cooperation with the Canadian Association of Photographic Art (“CAPA”) and Photographic Society of America (“PSA”).
The 2018 Vancouver International Photography Festival Photo Contest begins May 1, 2018 at 12:00:00 a.m. Pacific Standard Time and ends August 31, 2018, 11:59:00 p.m. Pacific Standard Time (“PST”) (the “Contest”). Information on how to enter and prizes form part of these official rules (“Official Rules”). By submitting an entry, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules. The Contest will be governed by this set of Official Rules. There will be a public gallery viewing at the following locations:
Sept 29, 2018 to Dec 31, 2018
4151 Hazelbridge Way
Richmond, BC V6X 4J7
Sept 22, 2018
VanDusen Botanical Garden
5151 Oak St
Vancouver, BC V6M 4H1
The gallery will also be available on www.vipf.ca.
The Contest is open only to individuals who have reached the age of majority in their jurisdiction of residence at the time of entry. Members of the judging panel of the 2017 and 2018 Photo Contest are not eligible to enter the Contest. Committee members of the Metro International Photography Festival Society, and its subsidiaries and affiliates, and their immediate family members (spouse, parent, child, sibling and their respective spouses, regardless of where they live) or persons living in the same households of such members, whether or not related are not eligible.
Each entry consists of an entry form, up to four (4) images, and an entry fee. The entry fee is USD $18 per category, USD $28 for two categories, or USD $38 for all three categories at the time of checkout. To enter, complete an entry form with the required information, including your name, address, telephone number, email address, and photo caption(s); and submit along with your photograph(s) and fee in accordance with the instructions that follow.
The Categories for entries are: (1) Nature, (2) Projected Image – Colour, (3) Projected Image – Monochrome (the “Categories”). There is limit of one (1) entry per person per category.
Once the entry form becomes available, follow the steps below:
*If photographs are submitted without the payment by the end of the submission period, the entry will not be valid and the entry fee will not be refunded. If you enter a category more than once, only the first entry in each category will be accepted for the contest. You may still be charged for the entries not accepted and there is no refund for these entries.
Nature photography is restricted to the use of the photographic process to depict all branches of natural history, except anthropology and archeology, in such a fashion that a well-informed person will be able to identify the subject material and certify its honest presentation.
An image is considered to be Monochrome only if it gives the impression of having no color (i.e. contains only shades of gray which can include pure black and pure white) OR it gives the impression of being a greyscale image that has been toned in one color across the entire image. (For example by Sepia, red, gold, etc.) A greyscale or multi-colored image modified or giving the impression of having been modified by partial toning, multi-toning or by the inclusion of spot coloring does not meet the definition of monochrome and shall be classified as a Color Work.
Monochrome images may not be entered in PID Colour sections.
The entries in each category (“Nature”, “Projected Image – Colour”, and “Projected Image – Monochrome”) will be judged separately, in accordance with the Judging Criteria, as defined below. All entries must be submitted and received by August 31, 2018 at 11:59:00 p.m. PST. Proof of submission is not proof of receipt. The VIPF reserves the right to examine the original photograph or source material in order to confirm compliance with these rules.
Three medals will be awarded in each place, (1st, 2nd and 3rd, respectively). Winners will receive a CAPA medal and a PSA medal. Awards will be mailed on on October 19, 2018.
The First Place winners in each Category will each receive a Gold Medal, a set of 10 postal stamps of the winning photograph, an award certificate, his/her winning photograph will be published in 2018 VIPF Programme Guide, featured in the exhibition and also uploaded onto various VIPF media outlets.
The Second Place winners in each category will receive a Silver Medal, an award certificate, his/her winning photograph will be published in 2018 VIPF Programme Guide, featured in the exhibition and also uploaded onto various VIPF media outlets.
The Third Place winners in each category will receive a Bronze Medal, an award certificate, his/her winning photograph will be published in 2018 VIPF Programme Guide, featured in the exhibition and also uploaded onto various VIPF media outlets.
The winning photographs will be printed in full colour or black and white in either a 12”inch x 18”inch or 18”inch x 12”inch sizing depending on the orientation of the photograph. In preparation for exhibition, each photograph will be matte framed, the final size will to come to 20”inch x 24”inch or 24”inch x 20”inch depending on the orientation of the photograph.
Potential winners shall be required to sign and return within ten (10) days following an attempted notification, an Affidavit, Declaration or Certificate of Eligibility, Liability Release, and where legally permissible, a Publicity Release and Warranty of Ownership and License in which the entrant warrants that he/she is the owner of the photograph (and all the intellectual property rights in the photograph submitted) and grants to the VIPF the irrevocable, perpetual, worldwide non-exclusive license to reproduce, distribute, display, and create derivative works of the entry (along with a name credit) in connection with the Contest and promotion of the Contest without additional compensation. Failure to execute and deliver any required documents to the Host by the specified deadline may result in disqualification from the Contest, and selection of an alternate potential winner. NONCOMPLIANCE OR RETURN OF PRIZE NOTIFICATION AS UNDELIVERABLE, WHETHER BY REGULAR MAIL OR BY EMAIL, MAY RESULT IN DISQUALIFICATION AND SELECTION OF AN ALTERNATE POTENTIAL WINNER.
No prize transfer, assignment, or substitution by winners permitted. If a prize (or part of a prize) is unavailable, the Host, in its discretion, reserves the right to substitute the original prize (or that part of the prize) with an alternative prize to the equal monetary value and/or specification, unless to do so would be prohibited by law.
If the photograph contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appear in the photograph, the entrant is responsible for obtaining any, and all releases and consents necessary to permit the exhibition and use of the photograph in the manner set forth in these Official Rules without additional compensation.
When entrants submit their works, it is implied that they have the necessary releases, paper work, licences, and/or legal documents from third parties, person(s), owner(s) of sculptures and artworks, and/or any copyrighted material(s) that appear in their entry.
Upon the VIPF’s request, each entrant must be prepared to provide (within ten (10) calendar days of receipt of the VIPF’s request) a signed release from those stated in the previous clause, authorising the VIPF to reproduce, distribute, display, and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known. Failure to provide such releases upon request may result in disqualification at any time during the Contest.
For the purposes of these Official Rules, the entrant will be deemed to be in receipt of the Host’s request or notification, (a) in the event that the Host sends the request by postal mail, five (5) business days after the request was sent by the Host, or (b) in the event that the Host sends the request by email, on the day that the email was sent by Host.
The Contest consists of three (3) rounds of evaluation. In Round One, each judge in a panel of photographic experts will evaluate each entry using a point based grading system, in which one (1) point is the lowest score and six (6) points is the highest score. The target range for acceptance is 20% to 25%. Evaluations will take place in each Category from amongst all eligible entries based on the following criteria (“Judging Criteria”): (1) Creativity and (2) Photographic quality. The entries selected in Round One will proceed to Round Two. In Round Two, the Judges will use the point based system to select the First, Second and Third Place Winner(s) in each Category based on the Judging Criteria. In the event of a tie, the tied entries will be re-submitted to the Judges for a re-judging between the tied entries alone. In the event that a tie remains after re-judging, the entry with the highest score in the creativity criteria will be declared the winner. Winners will be chosen on September 10, 2018, and notified by email. Decisions of the judges are final and binding. The equipment used for judging will be a Macbook Pro 2012 with a resolution of 1920×1080 and a rental video projector with a minimum resolution of 1920×1080. The three (3) judges that will presiding over the contest will be:
M. Ed., FCAPA, C
President of CAPS in Canada, members of the RPS, CPAHK and FCAPA.
Shiu Gun Wong
Hon.FRPS, FPSA, FBIPP
More information could be found at https://vipf.ca/judges/.
By entering the Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive license to the VIPF, to reproduce, distribute, display and create derivative works of the entries (along with a name credit) in connection with the Contest and promotion of the Contest, in any media now or hereafter known, including, but not limited to: Display at a potential exhibition of winners; publication of a book featuring select entries in the Contest; publication in the 2018 VIPF Event Programme Guide or online highlighting entries or winners of the Contest. Entrants consent to the Host doing or omitting to do any act that would otherwise infringe the entrant’s “moral rights” in their entries. The display or publication of any entry on the VIPF’s website does not indicate the entrant will be selected as a winner. The Host will not be required to pay any additional consideration or seek any additional approval in connection with such use. Additionally, by entering, each entrant grants to the VIPF the unrestricted right to use all statements made in connection with the Contest, and pictures or likenesses of Contest entrants, or choose not to do so, at their sole discretion. The VIPF will not be required to pay any additional consideration or seek any additional approval in connection with such use.
By entering this Contest, all entrants agree to release, discharge, and hold harmless the Metro Vancouver International Photography Festival Society and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder.
The Metro Vancouver International Photography Festival Society and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorised access to Contest entries or entry forms; or alteration of entries or entry forms. The Host is not responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any email entry to be received on account of technical problems or traffic congestion on the Internet or at any website, human errors of any kind, or any combination thereof, including any injury or damage to entrants’ or any other persons’ computers related to or resulting from participation, uploading or downloading of any materials related to in this Contest.
In the case of entrants who are Australian or U.K. residents, the preceding two clauses do not operate in respect of any implied condition or warranty the exclusion of which from these Official Rules would contravene any Australian or U.K. statute or cause any part of these Official Rules to be void.
This contest is void where prohibited. Entrants agree that this Contest shall be subject to and governed by the laws of the Province of British Columbia and the forum for any dispute shall be in the Province of British Columbia, Canada. To the extent permitted by law, the right to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or in connection with this Contest are hereby excluded and any entrant expressly waives any and all such rights. Certain restrictions may apply. Entries are void if the Host determines the photograph to not be an original, or if the entries are illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft.
By entering, entrants also agree (a) to be bound by these Official Rules; (b) that the decisions of the Judges are final and binding with respect to all matters relating to the Contest; and (c) if the entrant wins that the Host may use the winning photographs and each winner’s name, photograph, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions without compensation or approval (except where prohibited by law). All federal, state/provincial/territorial, and local taxes, fees and surcharges and taxes (whether foreign or domestic, and including income, sales, and import taxes) on prizes are the sole responsibility of the prize winners. In the event that the selected winner(s) of any prize is/are ineligible, cannot be traced or does/do not respond within ten (10) days to a winner notification as required by the “Contest Prizes” Rules above, or refuses the prize, the prize will be forfeited and the Host, in its sole discretion, may choose whether to award the prize to another entrant.
The Host reserves the right to verify the validity and originality of any entry and/or entrant (including an entrant’s identity and address) and to disqualify any entrant who submits an entry that is not in accordance with these Official Rules or who tampers with the entry process. Failure by the Host to enforce any of its rights at any stage does not constitute a waiver of those rights.
The exhibition is open to anyone; however, an entry may be rejected when the sponsoring organization or its agent, in its reasonable discretion, believes the entry does not conform to the exhibition rules and conditions.
An entrant’s images will not be presented to the judges consecutively. An entrant’s four images will be distributed throughout four rounds of judging in that section. Distribution of images shall be in the same round order as submitted by the entrant.
Entries must originate as photographs (image-captures of objects via light sensitivity) made by the entrant on photographic emulsion or acquired digitally. By virtue of submitting an entry, the entrant certifies the work as his own (aliases are not permitted). The entrant permits the sponsors to reproduce all or part of the entered material free of charge for publication and/or display in media related to the exhibition. This may include low resolution posting on a website. Note: Entrants who indicate that their images may not be reproduced or used “will not be eligible for awards” or inclusion in audio-visuals of the exhibition “and could be subject to disqualification” by the exhibition sponsors.
The exhibition assumes no liability of any misuse of copyright. Images may be altered, either electronically or otherwise, by the maker. Artwork or computer graphics created by the entrant may be incorporated provided the photographic content predominates, subject to Nature, Photo Travel and Photojournalism divisional restrictions. All final work must be on photographic film, or on electronic file, or on photographic or electronic print material, mounting excepted.
No title or identification of the maker shall be visible anywhere on the face of an image, print mat or mount entered in a PSA Recognized exhibition.
Each image must have a unique title. Once an image has been accepted in a PSA Recognized exhibition, that same image, or a like “in camera” or a “reproduction” duplicate of that image:
I. May not be entered or re-entered in any section of the same Division Star Ratings class in that exhibition regardless of media, format, or title.
II. May not be re-titled for entry in any other PSA Recognized exhibition, including translation into another language.
Words such as “Untitled” and “No Title” are not acceptable as part or all of an image’s title, nor are camera capture filenames.
An image may be entered in only one section where acceptances of that image in multiple sections would be eligible for the same star path.
If for any reason the Contest is not capable of running as planned, due to infection by computer virus, bugs, worms, trojan horses, denial of service attacks, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of the VIPF that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Contest, the VIPF reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the Contest. If the Host elects to cancel or terminate the Contest, the Host will not retain any rights in the submitted photographs, and will return the fees submitted with each entry.
If at any time, it is determined in the reasonable discretion of the exhibition organizer or the judges before, during, or after the judging of an exhibition that an entrant has submitted entries where one or more images may fail to comply with these Conditions of Entry, including the stated definitions, the exhibition organizers reserve the right to delete the entry from the exhibition and void any or all acceptances or awards in connection with the exhibition. Fees may be forfeited or refunded in these circumstances. The entrant acknowledges that the decision of the exhibition organizers or the judges is final.
In order to ensure that images comply with the Conditions of Entry and definitions, the exhibition organizers may carry out reasonable measures to verify that:
A. the images are the original work of the entrant and
B. the images comply with the rules and definitions as set out in these Conditions of Entry.
These steps include, but are not limited to, questioning any entrant, requiring the submission of RAW files or other digital files representing the original capture of the submitted image(s), confronting the entrant with evidence that one or more submitted images fails to comply with the Conditions of Entry (also known as Entry Rules), and offering the entrant a reasonable opportunity to provide counter evidence to refute the exhibition organizer’s evidence by a set deadline. Such entries that are not cleared or are still questionable after the entrant has presented evidence may be considered in breach of these Conditions of Entry, and declined. Such entries may be referred to PSA for further investigation of possible ethics violations.
PSA retains the right to investigate in any way all complaints/suspicions of breaches of entry conditions, impose sanctions if deemed necessary, void the acceptances of any image found to violate the PSA rules, include the entrant’s name on the list of sanctions provided to Exhibitions, and share such investigations with FIAP. Entrants automatically agree to these terms by the act of entering the Exhibition and agree to cooperate with any investigation.
Entrants are responsible for complying with these Official Rules. Winners’ names will be available online at www.vipf.ca after September 22, 2018. PSA notification cards will be emailed to PSA participants on Sept 22, 2018. The catalog will be made available on www.vipf.ca on Nov 24, 2018 in pdf format.
Entrants agree that personal data, especially name and address, may be processed, shared, and otherwise used for the purposes and within the context of the Contest and any other purposes outlined in these Official Rules. The data may also be used by the Host in order to verify the participant’s identity, postal address, and telephone number or to otherwise verify the participant’s eligibility to participate in the Contest. Participants have the right to access, review, rectify, or cancel any personal data held by the Host by writing to the Metro Vancouver International Photography Festival Society 1115-4540 No. 3 Road Richmond B.C., Canada V6X 4E4. Personal data will be used by the Host and its affiliates exclusively for the purposes stated herein.
NOTICE TO INDIVIDUALS: REMOVAL FROM MAILING LIST: Any individual (or other duly authorised person) may elect to exclude the name and address of that individual from all lists used by The Metro Vancouver International Photography Festival Society to mail skill contests or sweepstakes. To elect to have an individual’s name excluded from all such lists, submit a removal request in writing to the Metro Vancouver International Photography Festival Society 1115-4540 No. 3 Road Richmond B.C. Canada V6X 4E4 or by emailing email@example.com. This notification system may be used to prohibit mailing of all skill contests or sweepstakes by the Metro Vancouver International Photography Festival Society to such individual. An individual may re-subscribe at any time.
If you have any questions or concerns, please email firstname.lastname@example.org.
Jacky Ko email@example.com 1115-4540 No. 3 Road Richmond B.C., Canada V6X 4E4